Auction Coordinator

Description/ Expectations

This is a volunteer position to develop, coordinate, and execute the silent auction at Roses & Rosemary’s annual fundraising event to be held October 2009. Opportunity to coordinate future auctions. Our silent auctions typically raise between $7000-$10000.

Preferred Qualifications/ Skills

• Excellent organizational skills and high attention to detail.

• Outstanding customer service skills.

• Strong and clear verbal and written communication skills.

• Ability to manage multiple tasks.

• Process oriented.

• Prefer non-profit silent auction experience but not required.

Tasks

Manage the silent auction at Roses & Rosemary’s October 2009 fundraising event.

Recruit and manage silent auction volunteers; including volunteers to procure auction items, volunteers to work at the events, etc.

Create and manage a process to track what items are currently available for auction.

Create and manage a process to have each item come ready to auction with item information page and bid form complete.

Track and manage auction item donors to send thank you letters and tax receipts.

Physically manage inventory of acquired auction items.

 Time Involved

1-3 hours per month, 10-12 hours during the month of an event, possibly more the week leading up to the event.

Last updated: 6/5/09